Artistic Documentation

Artist Documentation Artist & Organization Guidelines

Artists and the organizations that involve artists in their applications must submit artistic documentation. Follow these guidelines.

General Information

Artistic documentation submitted for review is an important component of your application. Review panels are instructed to base their decisions only on the material included in the application packet. Be sure to select material which best portrays artistic strengths.

  • Submit samples of your most recent work that are consistent with and useful in accomplishing your application proposal. Panelists will look for connections between your work samples and your artistic direction.

If you have any questions about the acceptability of support materials, call the Council office.

Dance

Dance includes choreography and performances in ballet, modern, jazz, tap and traditional dance.

Applicants must submit 5 DVD's, 10-15 minutes in length, clearly labeled with the names of the performers, title and choreographer, duration of each work, date and location of taping. Review panels will view the submission from the beginning of the DVD; therefore, submitting edited material will allow panelists to view your most representative work.

Up to five pages of supporting print materials including but not limited to printed reviews, newspaper feature stories, letters of support, etc. may also be included. This information maybe uploaded but must be saced as one PDF file.

Design Arts

Design Arts include architecture, landscape architecture, product design, graphic design, urban design, historic preservation and community planning.

Follow the labeling procedures listed under the Visual Arts documentation section. Documentation may consist of drawings or proposals not yet realized as well as work that has been produced. Provide information describing the project(s) and the applicant’s artistic role.

Up to five pages of supporting print materials including but not limited to printed reviews, newspaper feature stories, letters of support, etc. may also be included. All five pages of supporting materials must be converted to one PDF file and uploaded. Only one file can be uploaded.

Literature

Literature includes poetry, fiction and creative non-fiction, plays and screenplays.

A cover page should list the legal name and address of the applicant and the title(s) and date(s) of the work(s) submitted. Titles of poems, stories, or novels should appear at the top of every page. This will be uploaded in the application.

Poetry
Submit one copy of representative poems, or one narrative poem (or section of narrative poem) not to exceed 15 pages to be uploaded.

Prose
Submit one copy of a minimum of 10 to a maximum of 30 pages (5,000 to 7,500 words) of short fiction, short stories, plays or screenplays, creative non-fiction or a novel excerpt in typescript, double-spaced. Applicants submitting novel excerpts may include one additional page at the beginning of their submissions in which they set the scene or offer a plot synopsis. This will be uploaded in the application.

 

Up to five pages of additional supporting documentation including but not limited to CD, printed reviews, newspaper feature stories, letters of support, etc. may also be included. All five pages of supporting materials may be converted to one PDF file and uploaded.

Media Arts
Media Arts include 5 DVD's, but not photography, holography or digital art, which are referred to the Visual Arts Panel.

Applicants may submit no more than two works on DVD. An outline and description of a longer work may be included. Sample materials should include title, length, date made, technique, original format, experimental or documentary, and specific role of applicant in creating submitted work.

Limit your submission to no more than 15 minutes. Review panels will view the submissions from the beginning of the recording; therefore, submitting edited material will allow panelists to view your most representative work.

Up to five pages of other supporting print materials including but not limited to printed reviews, newspaper feature stories, letters of support, etc. may also be included. All five pages of supporting materials may be converted to one PDF file and uploaded.

Music
The music category includes performance and composition in classical, traditional, choral, jazz, contemporary, experimental, popular music, and opera.

Performance
Individual CD pieces must be uploaded as MP3's. If you do not have an MP3 converter you can find them on the internet for free, example: http://download.cnet.com/Free-CD-to-MP3-Converter/3000-2170_4-10388838.html Call the SDAC office if you have questions about your performance sample. DVD's must be mailed. Clearly label the submission with the name of performers, instruments (voice or otherwise) name of works and composers, duration of the piece and date of taping and/or composition. If submitting DVD's as sample of your work or performance, you must mail in 5 DVD's to SDAC.

Composition
In addition to MP3's or DVD (described above), composers may submit 5 copies of up to 3 different scores, up to 20 pages each. Scores should be titled and orchestrated, and include date of composition. When possible, provide scores to accompany submitted samples. For electronic compositions for which there is no score, send a description of the equipment and techniques used.

 

Up to five pages of other supporting print materials including but not limited to printed reviews, newspaper feature stories, letters of support, etc. may also be included. All five pages of supporting materials may be converted to one PDF file and uploaded.

Theater
Theater includes production and performances in classical and experimental theater, mime, puppetry, storytelling, musical theater and theater for young audiences. 

Applicants may submit 5 DVD's, 10-15 minutes in length, clearly labeled with the name of the performers, title and creator of the work, duration of each work and date of taping, and the applicant’s artistic role. Review panels will view the submission from the beginning of the recording; therefore, submitting edited material will allow panelists to view your most representative work.

Up to five pages of other supporting print materials including but not limited to printed reviews, newspaper feature stories, letters of support, etc. may also be included. All five pages of supporting materials may be converted to one PDF file and uploaded.

Visual Arts
Visual Arts include drawing, painting, printmaking, sculpture, photography and holography, digital art, crafts, and mixed media. Applicants may upload 10 digital images. All image files must be formatted at 1920x1920 pixels and saved as a JPG.