Artistic Documentation

Artist Documentation Artist & Organization Guidelines

Artists and the organizations that involve artists in their applications must submit artistic documentation. Follow these guidelines.

General Information

Artistic documentation submitted for review is an important component of your application. Review panels are instructed to base their decisions only on the material included in the application packet. Be sure to select material which best portrays artistic strengths. Do not expect panelists to check general websites to find artistic documentation; if you do not provide direct links to specific documentation and an explanation of what a panelist is to review online, it will not be considered. 

  • Submit samples of your most recent work that are consistent with and useful in accomplishing your application proposal. Panelists will look for connections between your work samples and your artistic direction.

Please use the "Manage Work Samples" section to create, manage, and maintain your "bank" of sample files.

If you have any questions about support materials, please do not hesitate to call the SDAC office (605-773-5925). Arts staff is on-hand to assist applicants during business hours, 8:00 a.m - 5:00 p.m. Central, Monday through Friday.

Dance

Dance includes choreography and performances in ballet, modern, jazz, tap and traditional dance.

Applicants may submit no more than two works by video (this includes links to specific videos if provided in supporting print materials instead of uploading video files). Please use the "Manage Work Samples" section to create, manage, and maintain your "bank" of sample files. 
Allowable Video Files: MP4, MOV, MPG, MPEG, MXF, WMV

Performance video should be 10-15 minutes in length, clearly labeled with the names of the performers, title and choreographer, duration of each work, date and location of taping. Review panels will view the submission from the beginning; therefore, submitting edited material will allow panelists to view your most representative work.

Limit your submission to no more than 15 minutes. Review panels will view the submissions from the beginning of the recording; therefore, submitting edited material will allow panelists to view your most representative work. 

Scan and upload a single document of up to five pages of supporting print materials, i.e., published reviews, feature stories, exhibition catalogs, event programs, letters of support, etc. Allowable Document Files: XLS, DOC, PDF* (*If possible, please convert your documents to PDF.)

Design Arts

Design Arts include architecture, landscape architecture, product design, graphic design, urban design, historic preservation, and community planning.

Applicants may submit no more than 10 digital images. Please use the "Manage Work Samples" section to create, manage, and maintain your "bank" of sample files.
Allowable image files: JPG, JPEG

Scan and upload a single document of up to five pages of supporting print materials, i.e., published reviews, feature stories, exhibition catalogs, event programs, letters of support, etc. Allowable Document Files: XLS, DOC, PDF* (*If possible, please convert your documents to PDF.)

Literature

Literature includes poetry, fiction and creative non-fiction, plays and screenplays. Please use the "Manage Work Samples" section to create, manage, and maintain your "bank" of sample files. Allowable Document Files: XLS, DOC, PDF* (*If possible, please convert your documents to PDF.)

Scan and upload a single document of up to five pages of supporting print materials, i.e. published reviews, feature stories, exhibition catalogs, event programs, letters of support, etc. Allowable Document Files: XLS, DOC, PDF* (*If possible, please convert your documents to PDF.)

A cover page should list the legal name and address of the applicant and the title(s) and date(s) of the work(s) submitted. Titles of poems, stories, or novels should appear at the top of every page. This will be uploaded in the application.

  • Poetry
    Submit one copy of representative poems, or one narrative poem (or section of narrative poem) not to exceed 15 pages to be uploaded.
  • Prose
    Submit one copy of a minimum of 10 to a maximum of 30 pages (5,000 to 7,500 words) of short fiction, short stories, plays or screenplays, creative non-fiction or a novel excerpt in typescript, double-spaced. Applicants submitting novel excerpts may include one additional page at the beginning of their submissions in which they set the scene or offer a plot synopsis. This will be uploaded in the application.

Media Arts

Applicants may submit no more than two works by video (this includes links to specific videos if provided in supporting print materials instead of uploading video files). Please use the "Manage Work Samples" section to create, manage, and maintain your "bank" of sample files. Allowable Video Files: MP4, MOV, MPG, MPEG, MXF, WMV

An outline and description of a longer work may be included. Sample materials should include title, length, date made, technique, original format, experimental or documentary, and specific role of applicant in creating submitted work.

Limit your submission to no more than 15 minutes. Review panels will view the submissions from the beginning of the recording; therefore, submitting edited material will allow panelists to view your most representative work.

Scan and upload a single document of up to five pages of supporting print materials, i.e., published reviews, feature stories, exhibition catalogs, event programs, letters of support, etc. Allowable Document Files: XLS, DOC, PDF* (*If possible, please convert your documents to PDF.)

Music
The music category includes performance and composition in classical, traditional, choral, jazz, contemporary, experimental, popular music, and opera.

  • Performance
  • Applicants may submit no more than 10 audio works (this includes links to specific audio clips if provided in supporting print materials instead of uploading audio files). Please use the "Manage Work Samples" section to create, manage, and maintain your "bank" of sample files. Allowable audio files: MP3, WAV, AIF, WMA.

    Applicants may submit no more than two works by video (this includes links to specific videos if provided in supporting print materials instead of uploading video files). Please use the "Manage Work Samples" section to create, manage, and maintain your "bank" of sample files. Limit your submission to no more than 15 minutes. Review panels will view the submissions from the beginning of the recording; therefore, submitting edited material will allow panelists to view your most representative work. Allowable Video Files: MP4, MOV, MPG, MPEG, MXF, WMV

    For each sample, clearly label the submission with the name of performers, instruments (voice or otherwise), name of works and composers, duration of the piece, and date of taping and/or composition.

     
  • Composition
    In addition to audio or video (described above), composers may submit up to 3 different scores, up to 20 pages each. Scores should be titled and orchestrated, and include date of composition. When possible, provide scores to accompany submitted samples. For electronic compositions for which there is no score, send a description of the equipment and techniques used. 

    Allowable Document Files: XLS, DOC, PDF* If possible, please convert your Word (DOC) and Excel (XLS) files to PDF. (*If possible, please convert your documents to PDF.)

Scan and upload a single document of up to five pages of supporting print materials, i.e. published reviews, feature stories, exhibition catalogs, event programs, letters of support, etc. Allowable Document Files: XLS, DOC, PDF* (*If possible, please convert your Word (DOC) and Excel (XLS) files to PDF.)

Theater

Theater includes production and performances in classical and experimental theater, mime, puppetry, storytelling, musical theater, and theater for young audiences.

Applicants may submit no more than 10 audio works (this includes links to specific audio clips if provided in supporting print materials instead of uploading audio files). Please use the "Manage Work Samples" section to create, manage, and maintain your "bank" of sample files. Allowable audio files: MP3, WAV, AIF, WMA.

Applicants may submit no more than two works by video (this includes links to specific videos if provided in supporting print materials instead of uploading video files). Please use the "Manage Work Samples" section to create, manage, and maintain your "bank" of sample files. Limit your submission to no more than 15 minutes. Review panels will view the submissions from the beginning of the recording; therefore, submitting edited material will allow panelists to view your most representative work. Allowable Video Files: MP4, MOV, MPG, MPEG, MXF, WMV

Performance video should be 10-15 minutes in length. Both video and audio should be clearly labeled with the name of the performers, title and creator of the work, duration of each work and date of taping, and the applicant’s artistic role. Review panels will view the submission from the beginning of the recording; therefore, submitting edited material will allow panelists to view your most representative work.

Scan and upload a single document of up to five pages of supporting print materials, i.e., published reviews, feature stories, exhibition catalogs, event programs, letters of support, etc. Allowable Document Files: XLS, DOC, PDF* (*If possible, please convert your documents to PDF.)

Visual Arts

Visual Arts include drawing, painting, printmaking, sculpture, photography and holography, digital art, crafts, and mixed media.

Applicants may submit no more than 10 digital images. Please use the "Manage Work Samples" section to create, manage, and maintain your "bank" of sample files.
Allowable image files: JPG, JPEG

Scan and upload a single document of up to five pages of supporting print materials, i.e., published reviews, feature stories, exhibition catalogs, event programs, letters of support, etc. Allowable Document Files: XLS, DOC, PDF* (*If possible, please convert your documents to PDF.)